TESTING123 With healthcare IT resources being stretched thinner by the day, it’s time to reevaluate print infrastructure needs to reduce IT burden and realize cost savings. Managed services, including Managed Print Services (MPS), digital mailroom, and production print centers, can ease the strain on IT resources and allow your healthcare organization to focus on its core mission of helping patients. Here are a few of the advantages that healthcare organizations can realize with managed services.
7 Ways
Managed
Services Help
Make Healthcare
More Productive,
Cost Efficient,
and Sustainable
Reduce costs
1.
As consolidation of disparate healthcare organizations occurs, redundancies in processes, legacy systems, complex print infrastructures, and the proliferation of printers and other devices hinder the ability to streamline IT resources. This adds to a system already burdened by rising costs—and waste.
Manage remote offices
The increased use of telehealth services coupled with public health concerns has made remote work in healthcare a reality. This can result in significant savings. But, at the same time, it means that the printer fleet is becoming even more fractionalized, increasing both cost and security risk.
Healthcare organizations with a large population of remote workers can benefit from:
5
During 2020, home printing grew from 9 billion to 15 billion pages
Increase efficiency
Reduced costs and increased efficiencies go hand in hand. MPS can assess and identify redundancies, ineffective workflows, and other inefficiencies before making recommendations that don’t disrupt critical workflows that take place in healthcare organizations day in and day out.
3.
Free up your team
Information technology is becoming increasingly central to healthcare organizations as they strive to achieve their mission. Yet the majority of IT resources are spent on infrastructure maintenance, not on innovative solutions.
4.
Create data from paper
At the heart of digital transformation for healthcare organizations is the ability to use data warehousing to analyze patterns and improve patient care, as well as make data easier to manage and share. Intelligent information capture, digital mailrooms, network-connected devices, and even centralized scanning facilities can provide the foundations for this transformation.
5.
Manage change
While streamlining print workflows with the right combination of devices and production print centers is crucial to cost savings and efficiency, these gains depend on people willing to change behaviors. Make sure that your managed services vendor has a comprehensive change management program in place to maximize buy-in across the organization and maximize every penny of savings from your fleet optimization.
6.
Focus on sustainability, not your printers
While technology is playing an ever-greater role in healthcare, it is a tool to accomplish a broader mission. Healthcare organizations leveraging technology can find ways to help create a more sustainable model to ensure the well-being of the communities they serve.
7.
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Learn more about the ways Canon Solutions America can
help your healthcare organization be more efficient and
cost effective using managed services.
Projected spending growth
2
annually
2019-2028
5.4%
#1 source of waste in the U.S. healthcare system
3
Annual cost of administration burden
4
billion
$265.6
Administration burden
Digital
mailrooms
Managed Print Services (MPS)
Print production centers
To centralize document intake and digitize documents for easier and safer sharing
To monitor, manage, and optimize productivity of printer fleets both onsite and offsite
To streamline departmental
printing processes
and centralize large print jobs to reduce duplicate work
and waste
Knowledgeable MPS teams use assessment, analysis, and smart fleet deployment to:
right size printer fleets without compromising critical clinical workflows
reduce Help Desk burden and improve device uptime by providing proactive, timely service on a regular basis
more energy-efficient devices, centralized management, and automatic toner replenishment
an average of 30%
6
Analyze clinical and business workflows in context to…
Provide an on-site fleet manager to…
Find additional savings opportunities, such as…
Reduce the cost of print by...
Instead of having your IT department replacing toner or fixing printer jams, consider how each of these solutions frees your IT and back-office teams—allowing them to focus on work that really matters:
To handle the day-to-day management of the entire printer fleet, from replacing toner to handling support requests
To centralize print production and leverage high-volume, high-efficiency devices to produce a wide variety of print products like brochures and signage
To reduce manual mail sorting and interoffice delivery while also digitizing paper-based documents so they can be accessed and shared within a modern content management system
Managed Print Services
Print production centers
Digital mailroom
Healthcare organizations spend significant dollars on storing paper files that are a treasure trove for manually mining data. Managed services can help digitize that data to create a more efficient and streamlined process to aid healthcare organizations in their efforts to address population health initiatives.
Even today, crucial documents, such as test results, are still being faxed for legal and security reasons.
Many healthcare organizations are still printing documents, including consent forms, patient medical records, doctors’ orders, lab results, prescriptions, and more.
7
8
Components include:
Messaging and signage to encourage use of centralized services, such as production print centers
A behavior-based and leader-guided program with a proven track record of success
Training on new devices, software, and workflow to change their printing, copying, faxing, and scanning work practice
Sustainability means:
Improving collaboration and healthcare information exchange through digital transformation to improve patient care
Reducing their carbon footprint, limiting waste, and setting an example for environmental excellence
Being the most effective stewards of financial resources
2.
SOURCES
CMS.gov/Centers for Medicare & Medicaid Services,
JAMA Network,
KPI Market Insights Healthcare 2020
Frederick Memorial case study
1-2
National Health Expenditure Data Fact Sheet
3-4
Waste in the US Healthcare System
5,7-8
6
Healthcare spending in the U.S.
1
trillion or
$3.8
$11,582
per person
SOURCES