Transformation
Education as a Business:
Educational institutions are under financial pressure like never before. The COVID-19 crisis created downward pressure on revenue while accelerating the shift toward remote and hybrid learning environments. Moving forward, educators have to consider technology solutions that not only advance their mission but do so in the most cost-effective way possible.
Outsourcing device management using managed print services (MPS) is a great way to help keep budgets under control, match technology to needs, and secure sensitive data as organizations transition from paper-based documents to digital content management solutions.
Here are just a few ways in which a best-in-class managed print services program can benefit K-12 school systems and higher education institutions alike.
Support remote workers
The new educational environment includes administrators, educators, and students working remotely as efficiently as if they were on campus. These remote workers require document access and printing capabilities not only from their computers, but tablets and smartphones as well.
An MPS program can support remote workers with:
Mobile device apps for printing and scanning to help improve security
and convenience.
A strategic program to help control and manage costs across all locations.
Solutions that facilitate sending documents to cloud-based enterprise content management (ECM) systems and accessing them there securely.
Educational organizations must be trusted stewards of sensitive information,
such as financial data, student and staff evaluations, and personally identifiable information (PII).
Your MPS vendor should provide solutions that:
Help you control how recipients can handle sensitive documents, including editing, printing, downloading, or emailing.
Track versions and monitor file use with end-to-end logging to meet data governance requirements.
Help secure access to sensitive documents from the printer output tray to email inboxes and beyond.
Even the most efficient fleet management program will face challenges if
people resist change or don’t know how to take advantage of all it has to offer.
A comprehensive change management program can facilitate a smooth transition by:
Leveraging cloud-based tools to help keep a transition plan on track and accessible to you and your staff.
Providing training and information on new ways to use hardware, access information, and order supplies or services.
Enhancing critical workflows rather than disrupting them.
Automating device configuration for rapid deployment.
Managing the day-to-day needs of your diverse printing fleet can be a full-time job, so why not outsource it to a team that specializes in office printing?
Look for a solution that provides:
Insight into the performance of your entire printer fleet from a single dashboard.
Task monitoring automatically, such as meter readings, supply level management, and usage data.
Quarterly reassessments to continually align capacity with needs.
Keeping your printer fleet supplied, serviced, and running efficiently should be an
easy endeavor.
Best-in-class MPS programs offer:
Support for multiple printer brands in addition to the vendor’s own.
Rapid dispatch of trained technicians to address service needs as soon as they are detected.
Predictive, just-in-time supply replenishment with toner arriving at your door before you realize it’s running out.
Focus on education
—not your printers
Educators have a lot on their plate these days. They must transform their institutions into digital-first leaders to address the rapidly growing and changing needs of
their communities.
Managing the day-to-day operation of their printing and scanning infrastructure is critically important, but not central to the primary goal of expanding access to quality education. A first-rate MPS program delegates these tasks to a trusted partner, freeing your IT team, administrators, and educators to focus on mission-critical initiatives.
Learn how Canon
Solutions America can drive digital transformation
with managed services.
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Can Accelerate Digital
7 Ways Managed Services
Ensure data security
Manage change
Monitor your fleet
Put supplies and maintenance
on autopilot
The first step in any MPS program is to conduct an end-to-end fleet assessment and needs analysis to expose bottlenecks, waste, and inefficiency.
Optimize workflows
From there, your MPS provider will design a hardware and software solution to:
Match devices to needs
Leverage
state-of-the-art
technology
Meet critical workflow goals
1.
1.
Turn documents into data
Digital transformation for educational organizations means exchanging paper-based documents for data that can be safely stored, accessed, and shared in the cloud.
A cloud-based content management system helps your organization:
Replace manual paper workflows with streamlined, automated processes.
Implement advanced content management functions, such as designing procedures and guidelines around document creation, workflow, security, and access.
Store information securely with version control, access tracking, and expiration dates to meet data governance requirements.
Fleet assessment will reveal where and how to deploy functionality as needed, for example, authentication-secured printing, scan-to-e-mail, or document routing.
Meet critical workflow goals:
Replace devices that require frequent maintenance with more efficient and reliable machines.
Leverage state-of-the-art technology:
Re-deploy devices so that print capacity matches actual need.
Match devices to needs:
2.
3.
4.
5.
6.
7.
Educational institutions are under financial pressure like never before. The COVID-19 crisis created downward pressure on revenue while accelerating the shift toward remote and hybrid learning environments. Moving forward, educators have to consider technology solutions that not only advance their mission but do so in the most cost-effective way possible.
Outsourcing device management using managed print services (MPS) is a great way to help keep budgets under control, match technology to needs, and secure sensitive data as organizations transition from paper-based documents to digital content management solutions.
Store information securely with version control, access tracking, and expiration dates to meet data governance requirements.
Store information securely with version control, access tracking, and expiration dates to meet data governance requirements.
Store information securely with version control, access tracking, and expiration dates to meet data governance requirements.
Replace manual paper workflows with streamlined, automated processes.
Implement advanced content management functions, such as designing procedures and guidelines around document creation, workflow, security, and access.
Store information securely with version control, access tracking, and expiration dates to meet data governance requirements.
Replace manual paper workflows with streamlined, automated processes.
Implement advanced content management functions, such as designing procedures and guidelines around document creation, workflow, security, and access.
Solutions that facilitate sending documents to cloud-based enterprise content management (ECM) systems and accessing them there securely.
Mobile device apps for printing and scanning to help improve security and convenience.
A strategic program to help control and manage costs across all locations.
Providing training and information on new ways to use hardware, access information, and order supplies or services.
Enhancing critical workflows rather than disrupting them.
Leveraging cloud-based tools to help keep a transition plan on track and accessible to you and your staff.
Providing training and information on new ways to use hardware, access information, and order supplies or services.
Quarterly reassessments to continually align capacity with needs.
Insight into the performance of your entire printer fleet from a single dashboard.
Task monitoring automatically, such as meter readings, supply level management, and usage data.